Van Wie Associates, Inc.

The following is a list of general services Van Wie Associates provides to our clients:

Exhibits/Sponsorships/Grants

Develop and implement existing and new sponsorship opportunities

Strengthen the relationships with existing sponsors and exhibitors

Research, solicit and obtain new sponsors, exhibitors, grants and symposia funding

Market the conference to potential exhibitors/sponsors by phone, mail, fax, e-mail and web

Follow up on all leads provided by the client association and other sources

Ensure the collection of contracts, payments, product descriptions and badging information

Provide timely status reports to the management team as requested

Partner with your existing meeting planners, hotel and general contractor on all logistics

Manage exhibitor and sponsor registration, badging and on-site services including signage,

move-in, set-up and move-out

Ensure sponsor recognition on signage and in the appropriate publications

Provide follow-up Q & A and thank you letters to all exhibitors/sponsors

Maintain database and hardcopy of all contacts, documents and communications

Website Development

Create and maintain exhibitor/sponsor information websites for

access to critical documents (e.g., options, prices, contracts, instructions, order forms,

booth space assignments, exhibitor manual, FAQs etc… )

(Our exhibitor websites are designed to appear and function as a section of the

association's official website. Visitors see these sites as added features within the

official society website.)