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For a more detailed description of our services,
click on:
VWAI Work Cycle (PDF)
The
following is a list of general services Van Wie Associates provides
to our clients:
Exhibits/Sponsorships/Grants
•
Develop
and implement existing and new sponsorship opportunities
• Strengthen the relationships with existing sponsors and exhibitors
•
Research, solicit and obtain new sponsors, exhibitors, grants and
symposia funding
•
Apply for, and complete all phases of targeted educational
grants
• Market
the conference to potential exhibitors/sponsors by phone,
mail, fax,
email and web
• Follow
up on all leads provided by the client association and other sources
• Ensure
the collection of contracts, payments, product descriptions and
badging information
•
Provide
timely status reports to the management team as requested
• Partner
with your existing meeting planners, hotel and general contractor
on
all logistics
•
Manage
exhibitor and sponsor registration, badging and on-site services
including signage,
move-in, set-up and move-out
•
Ensure
sponsor recognition on signage and in the appropriate publications
•
Provide
follow-up Q & A and thank you letters to all exhibitors/sponsors
• Maintain
database and hardcopy of all contacts, documents and
communications
Website Development
•
Create
and maintain exhibitor/sponsor information websites for
access to critical documents (e.g., options, prices, online contracts,
instructions, order forms,
real time booth space assignments, exhibitor manual, FAQs etc… )
(Our exhibitor websites are designed to appear and function as a
section of the
association's official website. Visitors see these sites as
added features within the official
society website.)
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